Back to Basics: E-Verify

What is E-Verify? 

E-Verify is a system that compares data from your Form I-9 and Employment Eligibility Verification to U.S. Department of Homeland Security and Social Security Administration records to validate that employees are approved for work in the United States. 

E-Verify is mandatory for federal contractors with contracts containing the Federal Acquisition Regulation E-Verify clause, and some states require the use of E-Verify for employers. Many employers participate voluntarily in E-Verify as a supplement to Form I-9. 

Today, E-Verify has over 75,000 registered employers of all sizes with about 1,400 new participating companies every week.  

Which states require E-Verify? 

Twenty states mandate the use of E-Verify for at least some public and/or private employers:  

  • Alabama 
  • Arizona 
  • Colorado 
  • Florida 
  • Georgia
  • Idaho 
  • Indiana 
  • Louisiana 
  • Michigan 
  • Mississippi 
  • Missouri 
  • Nebraska 
  • North Carolina 
  • Oklahoma 
  • Pennsylvania
  • South Carolina 
  • Tennessee 
  • Utah 
  • Virginia  
  • West Virginia
When should E-Verify be used?

E-Verify is only used after an offer of employment has been accepted by the individual applicant.  

E-Verify should not be used to pre-screen individuals for employment. E-Verify is not a criminal background check. It is a Human Resources onboarding function used to verify legal eligibility to work. 

Once the account has been set up, the E-Verify program must be used on ALL new employees, (Federal Contractors have different regulations). 

It cannot be used later than the third business day after the individual has started to work. The employer has three days after the date of hire to verify legal eligibility to work.  

For employers to stop using the E-Verify program, they must provide 30 days written notice to the government, per the signed Memorandum of Understanding.  

 SELECTiON.COM®’s software integration with the federal government’s Employment Verification Program (E-Verify) allows employers to quickly and accurately verify new employees’ legal right to work. 

With SELECTiON.COM®, you can manage your work authorization program through Fastrax Select® from start to finish. Our secure services help you to ensure that your workforce is legally authorized to work. Our program improves the efficiency of your Form I-9 employment verification process and the accuracy of your payroll and tax reporting. It also substantially decreases human error in completing Form I-9s.  

In turn, it also cost-effectively reduces your exposure to government audits, financial penalties, and negative publicity resulting from non-compliance. 

Contact ustoday to see how SELECTiON.COM® can take your employee onboarding process to the next level.