AOC-FAQ

Basic FAQs

Who needs to complete background checks?

The charts below should help explain who needs to complete online background checks as opposed to fingerprints.
BackgroundCheckChart

Q. If you do not keep up with the monthly VIRTUS training, will you be kicked out of the system?

A. Archdiocesan policy is that people will have their VIRTUS accounts suspended if they are three or more months behind in reading their monthly bulletins. This will become effective July 1, 2014. If your account is suspended, you will need to talk with your local Save Environment Coordinator to become unsuspended, provided you catch up on reading the monthly bulletins.

Q. How often do I need to complete background checks for Ohio educator licensure?

Ohio law requires that all individuals must have a baseline BCI and FBI criminal background check at the time they apply for their first Ohio educator license, certificate or permit, and those BCI and FBI background checks must be no older than one year (365 days) at the time they are used for initial licensure.

If an individual then resides continuously in Ohio, he or she does not need to update the BCI background check, but must obtain an updated FBI check once every five years.

If an individual lives outside Ohio at any time during the five years after obtaining a BCI check, then both background checks will need to be updated.

This applies to all individuals holding a state of Ohio educator license, certificate or permit, including a non-tax certificate (no expiration date), and a permanent certificate (no expiration date) and an 8-year professional certificate.

It is the responsibility of educators holding ODE licenses, certificates or permits, as well as their employers, to ensure that the law is followed with regard to obtaining required updated background checks within the five year timeframe prescribed by law, even if the expiration of a background check does not always coincide with the expiration of the license.

It is anticipated that, over time, the expiration of licenses and background checks would align, but in cases where they are not aligned, it is still the educator’s responsibility to meet the five year background check requirement in law, regardless of when the educator’s license is actually due to expire. Educators should not allow required criminal background checks to become expired (beyond five years) just because their license is not yet due for renewal.

Q. Will volunteers have to resubmit to SELECTION.COM every five years even if you are doing the quarterly checks?

No. Active volunteers will not have to resubmit a background check every 5 years.  Volunteers will only have to pay to have their on-line background done once- if they stay active as a volunteer.

Q. How about unpaid High School CYO coaches? Are only paid people required to be fingerprinted?

All high school coaches, paid OR volunteer, will need to be fingerprinted in addition to the on-line background check.

Q. How about unpaid grade school or CYO coaches? Are they required to be fingerprinted?

No, only high school coaches, paid OR volunteer, will need to be fingerprinted in addition to the on-line background check. Grade school coaches will need to do the on-line background check.

Q. What about parish staff?

Parish staff is not required by State law to be fingerprinted. However, under the Decree on Child Protection, if they have contact with children, they will need to have their fingerprints done every five years and the electronic background check done through SELECTION.COM.

Q. Do current approved volunteers need to be re-screened retroactively come January 1, 2014?

Current volunteers will need either to have completed fingerprints in the last 5 years, or they will need to do an on-line background check.  This way, as we move forward, at any given point, all volunteers will have had a background check within the last 5 years.

Q. Will teachers in the Archdiocese, rather than using the SELECTION.COM fingerprinting, be able to go to their more local county educational service center, as the public school system can do for the State of Ohio licensing?

In order that the Archdiocese can get the results of your fingerprints directly, we prefer you to use the SELECTiON.Com services.  Otherwise, we have no control over where the results are sent and how long it can take to get results back.

Q. What are the exceptional court fees?

If someone has lived outside of Ohio , we will be searching up to 3 county courthouses for criminal history.  In a small number of  counties around the country, the counties have decided to charge court fees as a revenue stream for their local government.  In the rare case that our searches take us to those counties, the volunteer or employee will be asked to cover the cost of those court fees in addition to the cost of the regular background check.

Q. Who does this apply to, and how much does it cost?

[uds-pricing-table name=”AOC Who”]

***FBI fingerprints will be $32 for people who have lived outside the state of Ohio in the last 5 years.***
Please note: Fastrax™ Tokens are ONLY valid for the on-line background checks, and will NOT WORK for fingerprinting.

Payment for the BCII and FBI checks must be made by cash, or check.

Payments: Credit Cards and Tokens FAQs

Who needs to complete background checks?

The charts below should help explain who needs to complete online background checks as opposed to fingerprints.
BackgroundCheckChart

Q. If you do not keep up with the monthly VIRTUS training, will you be kicked out of the system?

A. Archdiocesan policy is that people will have their VIRTUS accounts suspended if they are three or more months behind in reading their monthly bulletins. This will become effective July 1, 2014. If your account is suspended, you will need to talk with your local Save Environment Coordinator to become unsuspended, provided you catch up on reading the monthly bulletins.

Q. How often do I need to complete background checks for Ohio educator licensure?

Ohio law requires that all individuals must have a baseline BCI and FBI criminal background check at the time they apply for their first Ohio educator license, certificate or permit, and those BCI and FBI background checks must be no older than one year (365 days) at the time they are used for initial licensure.

If an individual then resides continuously in Ohio, he or she does not need to update the BCI background check, but must obtain an updated FBI check once every five years.

If an individual lives outside Ohio at any time during the five years after obtaining a BCI check, then both background checks will need to be updated.

This applies to all individuals holding a state of Ohio educator license, certificate or permit, including a non-tax certificate (no expiration date), and a permanent certificate (no expiration date) and an 8-year professional certificate.

It is the responsibility of educators holding ODE licenses, certificates or permits, as well as their employers, to ensure that the law is followed with regard to obtaining required updated background checks within the five year timeframe prescribed by law, even if the expiration of a background check does not always coincide with the expiration of the license.

It is anticipated that, over time, the expiration of licenses and background checks would align, but in cases where they are not aligned, it is still the educator’s responsibility to meet the five year background check requirement in law, regardless of when the educator’s license is actually due to expire. Educators should not allow required criminal background checks to become expired (beyond five years) just because their license is not yet due for renewal.

Q. Will volunteers have to resubmit to SELECTION.COM every five years even if you are doing the quarterly checks?

No. Active volunteers will not have to resubmit a background check every 5 years.  Volunteers will only have to pay to have their on-line background done once- if they stay active as a volunteer.

Q. How about unpaid High School CYO coaches? Are only paid people required to be fingerprinted?

All high school coaches, paid OR volunteer, will need to be fingerprinted in addition to the on-line background check.

Q. How about unpaid grade school or CYO coaches? Are they required to be fingerprinted?

No, only high school coaches, paid OR volunteer, will need to be fingerprinted in addition to the on-line background check. Grade school coaches will need to do the on-line background check.

Q. What about parish staff?

Parish staff is not required by State law to be fingerprinted. However, under the Decree on Child Protection, if they have contact with children, they will need to have their fingerprints done every five years and the electronic background check done through SELECTION.COM.

Q. Do current approved volunteers need to be re-screened retroactively come January 1, 2014?

Current volunteers will need either to have completed fingerprints in the last 5 years, or they will need to do an on-line background check.  This way, as we move forward, at any given point, all volunteers will have had a background check within the last 5 years.

Q. Will teachers in the Archdiocese, rather than using the SELECTION.COM fingerprinting, be able to go to their more local county educational service center, as the public school system can do for the State of Ohio licensing?

In order that the Archdiocese can get the results of your fingerprints directly, we prefer you to use the SELECTiON.Com services.  Otherwise, we have no control over where the results are sent and how long it can take to get results back.

Q. What are the exceptional court fees?

If someone has lived outside of Ohio , we will be searching up to 3 county courthouses for criminal history.  In a small number of  counties around the country, the counties have decided to charge court fees as a revenue stream for their local government.  In the rare case that our searches take us to those counties, the volunteer or employee will be asked to cover the cost of those court fees in addition to the cost of the regular background check.

VIRTUS FAQs

Who needs to complete background checks?

The charts below should help explain who needs to complete online background checks as opposed to fingerprints.
BackgroundCheckChart

Q. If you do not keep up with the monthly VIRTUS training, will you be kicked out of the system?

A. Archdiocesan policy is that people will have their VIRTUS accounts suspended if they are three or more months behind in reading their monthly bulletins. This will become effective July 1, 2014. If your account is suspended, you will need to talk with your local Save Environment Coordinator to become unsuspended, provided you catch up on reading the monthly bulletins.

Q. How often do I need to complete background checks for Ohio educator licensure?

Ohio law requires that all individuals must have a baseline BCI and FBI criminal background check at the time they apply for their first Ohio educator license, certificate or permit, and those BCI and FBI background checks must be no older than one year (365 days) at the time they are used for initial licensure.

If an individual then resides continuously in Ohio, he or she does not need to update the BCI background check, but must obtain an updated FBI check once every five years.

If an individual lives outside Ohio at any time during the five years after obtaining a BCI check, then both background checks will need to be updated.

This applies to all individuals holding a state of Ohio educator license, certificate or permit, including a non-tax certificate (no expiration date), and a permanent certificate (no expiration date) and an 8-year professional certificate.

It is the responsibility of educators holding ODE licenses, certificates or permits, as well as their employers, to ensure that the law is followed with regard to obtaining required updated background checks within the five year timeframe prescribed by law, even if the expiration of a background check does not always coincide with the expiration of the license.

It is anticipated that, over time, the expiration of licenses and background checks would align, but in cases where they are not aligned, it is still the educator’s responsibility to meet the five year background check requirement in law, regardless of when the educator’s license is actually due to expire. Educators should not allow required criminal background checks to become expired (beyond five years) just because their license is not yet due for renewal.

Q. Will volunteers have to resubmit to SELECTION.COM every five years even if you are doing the quarterly checks?

No. Active volunteers will not have to resubmit a background check every 5 years.  Volunteers will only have to pay to have their on-line background done once- if they stay active as a volunteer.

Q. How about unpaid High School CYO coaches? Are only paid people required to be fingerprinted?

All high school coaches, paid OR volunteer, will need to be fingerprinted in addition to the on-line background check.

Q. How about unpaid grade school or CYO coaches? Are they required to be fingerprinted?

No, only high school coaches, paid OR volunteer, will need to be fingerprinted in addition to the on-line background check. Grade school coaches will need to do the on-line background check.

Q. What about parish staff?

Parish staff is not required by State law to be fingerprinted. However, under the Decree on Child Protection, if they have contact with children, they will need to have their fingerprints done every five years and the electronic background check done through SELECTION.COM.

Q. Do current approved volunteers need to be re-screened retroactively come January 1, 2014?

Current volunteers will need either to have completed fingerprints in the last 5 years, or they will need to do an on-line background check.  This way, as we move forward, at any given point, all volunteers will have had a background check within the last 5 years.

Q. Will teachers in the Archdiocese, rather than using the SELECTION.COM fingerprinting, be able to go to their more local county educational service center, as the public school system can do for the State of Ohio licensing?

In order that the Archdiocese can get the results of your fingerprints directly, we prefer you to use the SELECTiON.Com services.  Otherwise, we have no control over where the results are sent and how long it can take to get results back.

Q. What are the exceptional court fees?

If someone has lived outside of Ohio , we will be searching up to 3 county courthouses for criminal history.  In a small number of  counties around the country, the counties have decided to charge court fees as a revenue stream for their local government.  In the rare case that our searches take us to those counties, the volunteer or employee will be asked to cover the cost of those court fees in addition to the cost of the regular background check.

Online Background Checks and Fingerprinting FAQs

Click here for a chart describing who needs background checks.

Who needs to complete background checks?

The charts below should help explain who needs to complete online background checks as opposed to fingerprints.
BackgroundCheckChart

Q. If you do not keep up with the monthly VIRTUS training, will you be kicked out of the system?

A. Archdiocesan policy is that people will have their VIRTUS accounts suspended if they are three or more months behind in reading their monthly bulletins. This will become effective July 1, 2014. If your account is suspended, you will need to talk with your local Save Environment Coordinator to become unsuspended, provided you catch up on reading the monthly bulletins.

Q. How often do I need to complete background checks for Ohio educator licensure?

Ohio law requires that all individuals must have a baseline BCI and FBI criminal background check at the time they apply for their first Ohio educator license, certificate or permit, and those BCI and FBI background checks must be no older than one year (365 days) at the time they are used for initial licensure.

If an individual then resides continuously in Ohio, he or she does not need to update the BCI background check, but must obtain an updated FBI check once every five years.

If an individual lives outside Ohio at any time during the five years after obtaining a BCI check, then both background checks will need to be updated.

This applies to all individuals holding a state of Ohio educator license, certificate or permit, including a non-tax certificate (no expiration date), and a permanent certificate (no expiration date) and an 8-year professional certificate.

It is the responsibility of educators holding ODE licenses, certificates or permits, as well as their employers, to ensure that the law is followed with regard to obtaining required updated background checks within the five year timeframe prescribed by law, even if the expiration of a background check does not always coincide with the expiration of the license.

It is anticipated that, over time, the expiration of licenses and background checks would align, but in cases where they are not aligned, it is still the educator’s responsibility to meet the five year background check requirement in law, regardless of when the educator’s license is actually due to expire. Educators should not allow required criminal background checks to become expired (beyond five years) just because their license is not yet due for renewal.

Q. Will volunteers have to resubmit to SELECTION.COM every five years even if you are doing the quarterly checks?

No. Active volunteers will not have to resubmit a background check every 5 years.  Volunteers will only have to pay to have their on-line background done once- if they stay active as a volunteer.

Q. How about unpaid High School CYO coaches? Are only paid people required to be fingerprinted?

All high school coaches, paid OR volunteer, will need to be fingerprinted in addition to the on-line background check.

Q. How about unpaid grade school or CYO coaches? Are they required to be fingerprinted?

No, only high school coaches, paid OR volunteer, will need to be fingerprinted in addition to the on-line background check. Grade school coaches will need to do the on-line background check.

Q. What about parish staff?

Parish staff is not required by State law to be fingerprinted. However, under the Decree on Child Protection, if they have contact with children, they will need to have their fingerprints done every five years and the electronic background check done through SELECTION.COM.

Q. Do current approved volunteers need to be re-screened retroactively come January 1, 2014?

Current volunteers will need either to have completed fingerprints in the last 5 years, or they will need to do an on-line background check.  This way, as we move forward, at any given point, all volunteers will have had a background check within the last 5 years.

Q. Will teachers in the Archdiocese, rather than using the SELECTION.COM fingerprinting, be able to go to their more local county educational service center, as the public school system can do for the State of Ohio licensing?

In order that the Archdiocese can get the results of your fingerprints directly, we prefer you to use the SELECTiON.Com services.  Otherwise, we have no control over where the results are sent and how long it can take to get results back.

Q. What are the exceptional court fees?

If someone has lived outside of Ohio , we will be searching up to 3 county courthouses for criminal history.  In a small number of  counties around the country, the counties have decided to charge court fees as a revenue stream for their local government.  In the rare case that our searches take us to those counties, the volunteer or employee will be asked to cover the cost of those court fees in addition to the cost of the regular background check.

Selection.com Security

Who needs to complete background checks?

The charts below should help explain who needs to complete online background checks as opposed to fingerprints.
BackgroundCheckChart

Q. If you do not keep up with the monthly VIRTUS training, will you be kicked out of the system?

A. Archdiocesan policy is that people will have their VIRTUS accounts suspended if they are three or more months behind in reading their monthly bulletins. This will become effective July 1, 2014. If your account is suspended, you will need to talk with your local Save Environment Coordinator to become unsuspended, provided you catch up on reading the monthly bulletins.

Q. How often do I need to complete background checks for Ohio educator licensure?

Ohio law requires that all individuals must have a baseline BCI and FBI criminal background check at the time they apply for their first Ohio educator license, certificate or permit, and those BCI and FBI background checks must be no older than one year (365 days) at the time they are used for initial licensure.

If an individual then resides continuously in Ohio, he or she does not need to update the BCI background check, but must obtain an updated FBI check once every five years.

If an individual lives outside Ohio at any time during the five years after obtaining a BCI check, then both background checks will need to be updated.

This applies to all individuals holding a state of Ohio educator license, certificate or permit, including a non-tax certificate (no expiration date), and a permanent certificate (no expiration date) and an 8-year professional certificate.

It is the responsibility of educators holding ODE licenses, certificates or permits, as well as their employers, to ensure that the law is followed with regard to obtaining required updated background checks within the five year timeframe prescribed by law, even if the expiration of a background check does not always coincide with the expiration of the license.

It is anticipated that, over time, the expiration of licenses and background checks would align, but in cases where they are not aligned, it is still the educator’s responsibility to meet the five year background check requirement in law, regardless of when the educator’s license is actually due to expire. Educators should not allow required criminal background checks to become expired (beyond five years) just because their license is not yet due for renewal.

Q. Will volunteers have to resubmit to SELECTION.COM every five years even if you are doing the quarterly checks?

No. Active volunteers will not have to resubmit a background check every 5 years.  Volunteers will only have to pay to have their on-line background done once- if they stay active as a volunteer.

Q. How about unpaid High School CYO coaches? Are only paid people required to be fingerprinted?

All high school coaches, paid OR volunteer, will need to be fingerprinted in addition to the on-line background check.

Q. How about unpaid grade school or CYO coaches? Are they required to be fingerprinted?

No, only high school coaches, paid OR volunteer, will need to be fingerprinted in addition to the on-line background check. Grade school coaches will need to do the on-line background check.

Q. What about parish staff?

Parish staff is not required by State law to be fingerprinted. However, under the Decree on Child Protection, if they have contact with children, they will need to have their fingerprints done every five years and the electronic background check done through SELECTION.COM.

Q. Do current approved volunteers need to be re-screened retroactively come January 1, 2014?

Current volunteers will need either to have completed fingerprints in the last 5 years, or they will need to do an on-line background check.  This way, as we move forward, at any given point, all volunteers will have had a background check within the last 5 years.

Q. Will teachers in the Archdiocese, rather than using the SELECTION.COM fingerprinting, be able to go to their more local county educational service center, as the public school system can do for the State of Ohio licensing?

In order that the Archdiocese can get the results of your fingerprints directly, we prefer you to use the SELECTiON.Com services.  Otherwise, we have no control over where the results are sent and how long it can take to get results back.

Q. What are the exceptional court fees?

If someone has lived outside of Ohio , we will be searching up to 3 county courthouses for criminal history.  In a small number of  counties around the country, the counties have decided to charge court fees as a revenue stream for their local government.  In the rare case that our searches take us to those counties, the volunteer or employee will be asked to cover the cost of those court fees in addition to the cost of the regular background check.